Hewlett-Packard Company has provided Sarasota County Schools with a comprehensive product and services program to procure desktop and notebook computers utilizing the state of Colorado, Department of Human Services RFP #NC9100110OITS .  This provides ongoing asset management, deployment logistics, warranty and repair support, and service management.

This Agreement provides the district with a turnkey leasing solution for computer replenishment that provides the best of product and services.  It is based on a 5-year lease for equipment utilization, management, warranty, repair and support.  Key benefits of this agreement are:

o   Baseline pricing below WSCA for all computer models and accessories

o   Five-year warranty and replacement cycle

o   Ownership never transfers to District

o   HP donates end of cycle computers to Texcellence program

o   HP handles break/fix of computers thus allowing district staff to perform higher level technical services

o   HP handles full-life cycle support (imaging, deployment, cleaning and disposal)

o   Puts all schools on new equipment cycle as opposed to haphazard equipment distribution and allocation methods to date

o   Eases support burden by placing district entirely on a few platform variants of one computer brand, a brand with a large portion of our inventory today

o   Saves District more than a million dollars in capital costs during the next two years

Last year, it was originally planned to purchase and deploy computers over a 3 year time period totaling approximately 8500 computer/year.  Due to budget reductions, the plan was reduced to a smaller number of units over a 5 year time period.

In 2009, the District leased approximately 8,630 computers for 16 schools.  Computers removed from these schools and less than 6 years of age were redeployed to other District schools.  Similarly, though on a smaller scale, this year's lease encompasses approximately 4236 computers across 6 schools with the same redeployment plans occurring from computers obtained at these schools.  All computers greater than 5 years old will be first made available to our Texcellence program prior to releasing them to a recycler for disposal. Computers less than 6 years old will be redeployed to schools planned for future phases.